Any layout, down to the position
No two labs store samples the same way. Track My Test lets you build the layout you actually have, with as many levels as you use:
Site → Room → Freezer or fridge → Shelf → Rack → Box → Position (A1, B4…)
A small clinic lab might have one fridge with two shelves. A biobank might have several rooms of -80 freezers and liquid nitrogen tanks. Both fit the same model. Every location gets a barcode, so putting a specimen away is two scans: the box, then the specimen.
Friendly names people remember
"Freezer 3, shelf 2" is easy to mix up with "Freezer 2, shelf 3". Track My Test lets you give locations friendly names like "Freezer John" or "Shelf Henry", so staff find things faster and say them out loud without confusion. The barcode is still there for scanning.
See the box before you open the freezer
The box view shows the grid with filled and empty positions, so you know where the next sample goes without opening the door and counting. Track My Test won't let you put two specimens in the same position.
Check-out, check-in and thaw counts
Samples leave the freezer for aliquoting, testing or shipping, and some can only survive so many freeze-thaw cycles. In Track My Test you check a sample out when it leaves and back in when it returns. Track My Test keeps its thaw count, and both events go into the specimen's history with who and when.
When someone asks "how many times has this aliquot been thawed?", the answer is on the record, not on a sticky note.
Expiry dates and "expiring soon"
Give a specimen an expiry date and it appears on an "expiring soon" list before the date arrives, and on the live dashboard. That's useful for retention schedules, stability limits and study end dates alike. When a sample is discarded, the disposal is recorded rather than the record being deleted, so you can always show what happened to it.
Barcode labels for every location
Every freezer, shelf, rack and box gets a barcode, and you can print location labels straight from the browser on the printer you already have. There are no label printer drivers in this version, so you print the way you'd print any page. To try barcode labels today, use our free specimen and location label generator.
Freezer inventory spreadsheet vs. inventory software
Many labs keep a freezer inventory spreadsheet with one tab per freezer and one row per box. It works while one careful person owns it. It starts to slip when several people move samples, when a box is reorganized, or when someone needs to know what changed and when.
| Spreadsheet | Track My Test |
|---|
| Finding a sample | Search the right tab, hope it's current | Scan it to see its location, down to the position |
| Empty positions | Count blank cells | Shown on the box grid |
| Two samples in one spot | Possible | Refused |
| Thaw count | A column someone has to update | Kept with check-out and check-in |
| Who moved it | Unknown | Every move has a name and time |
| Expiring samples | Sort by a date column | "Expiring soon" list and dashboard |
If you're not ready for software, our free freezer box map prints a clean grid for 9×9, 10×10 and 8×12 boxes so at least the paper map on the freezer door is legible.
For biobanks and core facilities
Biobanks and university core facilities store large numbers of samples for a long time, often for several groups or studies. The parts of Track My Test that matter most there are the location hierarchy, box grids, thaw counts, expiry dates and a history that can't be edited. You can also connect an AI assistant and ask questions like "where are study 12's samples?" in plain English.
Track My Test stores specimen IDs only. It doesn't hold donor names, consent records or other personal data, so that stays in the system you use for it today.
What's not included yet
No temperature sensors or alarms, no reagent or supply inventory, no instrument or LIS integrations, and no mobile app in this version. It runs in a web browser with ordinary USB or Bluetooth barcode scanners.
